ExtraFax Internet Address Translation Feature

In the past, when sending faxes through a non-Domino mail system, it was necessary to compose the fax in a SMTP mail client (e.g. Outlook Express), and then specify the fax recipient(s) with the addressing syntax: recipient_name%faxnumber%faxdomain@yourcompany.com, e.g. Billy Black%5554424422%extrafax@extracomm.com. This syntax works fine in most cases.

This syntax, however may not be supported by some SMTP mail systems and the syntax format may not be so easy for users to remember. Starting in ExtraFax 7.0.3, a new alternative and optional approach called "Internet Address Translation" is provided for addressing outgoing fax/SMS/MMS messages via an SMTP mail client.

With this feature, a user can compose a new outbound fax in a SMTP mail client using a similar syntax as follows:

FaxNumber@faxdomain.yourcompany.com

e.g. 5554424422@extrafax.yourcompany.com

The extension manager which should be install on your inbound Domino SMTP server will automatically translate the SMTP sub-domain into a foreign domain format (e.g. 5554424422%extrafax@extracomm.com) upon receiving it, so that this outbound fax can be eventually routed into the ExtraFax Post Office database for further processing by the ExtraFax server. Note that "extrafax" is the foreign domain for faxing. You may change it to something else if you prefer (e.g. fax).

How to Configure the Feature?

Since ExtraFax 7.0.3, when you install the ExtraFax Server onto your Domino server, the setup wizard will automatically copy a file called "nefextnmgr.dll" (or "nefextnmgr64.dll" for 64-bit Domino server) to the ExtraFax program directory (Same as Domino program files). In order to enable the Internet Address Translation feature, you will have to perform the following steps:

1. Manually copy the nefextnmgr.dll into the Domino directory of your Inbound Domino SMTP server (i.e. the first Domino server which will receive the SMTP e-mail for your company). For 64-bit Domino server, please copy the nefextnmgr64.dll instead.

2. In the notes.ini of your SMTP server, add or update the following settings:

EXTMGR_ADDINS=efextnmgr (please note that there is NO character "n" in front of the word "efextnmgr"; for 64-bit Domino server, specify EXTMGR_ADDINS=efextnmgr64 instead)
$ExtraFaxTranslateDomains=<fax foreign domain, sms foreign domain, mms foreign domain> (e.g. $ExtraFaxTranslateDomains=extrafax,extrasms,extramms)

3. Restart the Domino SMTP server.

4. Update the MX record in your DNS to include the sub-domain (i.e. extrafax.yourcompany.com or fax.yourcompany.com).

How to Compose a Fax?

You can compose a fax from your SMTP mail client (e.g. Microsoft Outlook Express) or Web mail (e.g. Yahoo Mail).

In the simplest form, you only need to specify the following information:

• To field (i.e. the recipient's fax address in the form of faxnumber@faxdomain.yourcompany.com, e.g. 5554424422@extrafax.extracomm.com)
• Subject field (i.e. the subject of your fax)
• Body field (i.e. the main content of your fax)

You can also specify an optional recipient name as a part of the syntax that you specify in the To field.

The syntax is recipient_name.faxnumber@faxdomain.yourcompany.com, e.g. Billy_Black.5554424422@extrafax.extracomm.com
Note that a dot character is used to separate the recipient name and fax number. The underscore character in this example (i.e. Billy_Black) is used to denote a white space.