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Sending a Fax by using the ExtraFax Mail-In Database Faxing feature

Prerequisite: In order to send a fax according to the steps mentioned below, your system administrator must enable the ExtraFax Mail-In Database Faxing feature on your fax server at first. Please consult your system administrator for details.

How to Compose a Fax?

You can compose a fax from your SMTP mail client (e.g. Microsoft Outlook Express) or Web mail (e.g. Yahoo Mail).

In the simplest form, you only need to specify the following information:

Apart from entering a fax recipient address, there are several additional reserved keywords that can be specified in the Subject field.

Here is the description of each supported value that can be used in the Subject field:

It should be noted that you can specify more than one fax recipient address and you can use a comma as the delimiter to separate the values. The reserved keywords (e.g. SUB=) are case-insensitive.

In addition, if you need to send a fax to a large number of recipients, instead of specifying the fax recipient addresses in the Subject field, you can specify the recipient in a text file.

For example, you can specify the recipients in a text file called "FaxAddressList.txt", where each line represents a single fax recipient address:

Billy Black@5554424422
David Martin@5558868866
Linda Scott@5557737733
... ... ...

After creating this text file, you can attach this file into the e-mail that you are composing as a fax.

Note that the file name of the text file must match with the one specified in the "Fax Address List Text Filename" setting of your ExtraFax Server Configuration document.

There are two benefits of using the Fax Address List Text file:
  1. It can work around the potential character length limitation of the Subject field.
  2. The fax recipient addresses are stored in a file that can be re-used.
  3. The ExtraFax Mail-In Database Faxing feature is not limited to SMTP mail clients or Web mail, you can also use the Notes Client to compose a fax if you would prefer, which works in a similar fashion.

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